Invoice Validation
We find errors in utility invoices that others miss
Our in-house comprehensive utility invoice validation and approval system processes all your invoices from energy and water suppliers. Because we correctly identify more errors that others miss, we consistently beat any other system currently available – and help you to both save money and manage your cash flow better.
How Invoice Validation Works
Approval Forms
Approval Forms summarise your account and invoice details and includes client property and supplier codes to facilitate rapid data entry by your accounts team.
Approval Forms also help prevent confusion caused by different supplier’s utility invoices, as well as reduces the risk of incorrectly paying brought forward balances.
The Approval Form is compatible with OCR (Optical Character Recognition) systems and ensures that only correct invoices are paid, making both administration and cash flow easier. If needed, a scanned invoice can be forwarded to your Bought Ledger address to speed up payment.
Bulk Approvals
If your business has to process lots of utility invoices each month we can summarise all of our Approval Form data in a csv file tailored for direct upload into your accounts system removing data entry errors and saving vast amounts of time for your finance team.
Resolving Utility Billing Errors
If we discover an error on your invoice, we will promptly contact your supplier, request revisions and arrange for you to be credited.
Common errors include:
Our monthly review process ensures that all invoices have been received, as well as that all queries are in progress, protecting you from the risk of late payment charges caused by lost or missing invoices.
In the event that your consumption threshold is exceeded, we will provide you with an early warning to allow you to take remedial action as soon as possible.
For every half hour electricity account, we download data from suppliers and check it against your billed consumption. Any discrepancies are promptly investigated and resolved.
“When it comes to renewing contracts with utility service providers, we are comfortable in the knowledge that Clifford Talbot will broker the best deal possible for Yeomans. We know this will be the case because Clifford Talbot Partnership provide their services under a completely transparent fixed fee agreement and, unlike the majority of utility service brokers, do not take payment from utility companies.”