Utility Bureau Service

Get peace of mind with cost-effective, all-inclusive utility contract management services (energy and water).

Our Utility Bureau Service provides proactive, reliable, cost-effective and detailed management and monitoring of energy and water contracts and billing so that you don’t need to become an expert in today’s volatile and complex energy and water markets. Using our in-depth knowledge of utility supply and demand, negotiation skills, attention to detail and reporting we ensure your utility and water needs are met accurately, honestly, for the best price and with no overcharging by supply companies.

With more than 40 years’ experience of working with a wide range of both large and small organisations with single sites and those with many sites and complex property portfolios, as well as with Managing Agents handling multiple properties across different client portfolios, we have the tools, talent, and infrastructure to address the unique challenge of businesses of many sizes.

Energy Procurement

We will negotiate the most competitive utility contracts (energy and water services) to meet your specific needs. Using our detailed knowledge of the relevant supply industries, we will select suitable suppliers, tender and evaluate offers and negotiate final contract prices.

Invoice Validation

For the whole period of your supply contracts we will check and approve your utility invoicing ensuring all charges are in accordance with the contract rates and terms. Each supplier invoice is closely examined, validated, and approved before it is submitted to you for payment. Any errors we find (which occurs all too often) will be addressed by us and corrected before approval.

Historical Invoice Analysis

We will conduct a rigorous analysis of up to five years of your historical utility invoices to ensure that they are accurate and error-free. In the event that we find instances of you having been overcharged, we will contact your relevant suppliers to ensure that you are credited or refunded in full.

Analysis and Reporting

Get the knowledge you need to make informed business decisions. You will receive updates and potential opportunities to increase your energy efficiency, key reports, web access to half-hour electricity data and CRC reporting if required. Your utility bills and data will be kept in a detailed archive if needed in the future.

Utility Budgets

For each of your properties, we will calculate annual energy budgets. Based on historical consumption, predicted changes in your consumption, and how the energy market has changed since your last contract was signed, we can provide you with everything you need to set meaningful, accurate total property budgets.

Tenant Billing

Eliminate confusion with automated invoicing. We will raise energy invoices for submission to your individual tenants monthly or quarterly, including full breakdowns of consumption per meter, graphical representations of the past 12 months’ data, and can produce estimates for advanced invoicing to be reconciled in the future if needed.

“When it comes to renewing contracts with utility service providers, we are comfortable in the knowledge that Clifford Talbot will broker the best deal possible for Yeomans. We know this will be the case because Clifford Talbot Partnership provide their services under a completely transparent fixed fee agreement and, unlike the majority of utility service brokers, do not take payment from utility companies.”

Anthony BrooksFinance Director & Secretary, Yeomans Limited

“Clifford Talbot Partnership combines exemplary utility bureau services with expert energy management advice to achieve a powerful and professional service that has saved Jurys their fees several times over year on year. We can recommend them because they are of sufficient size to be respected in the industry, yet small enough to be flexible and personable.”

Bobby FitzpatrickGroup Purchasing Manager, Jurys Hotel Management UK Ltd